How to Highlight on Google Docs Using Keyboard: The Ultimate Guide

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How to Highlight on Google Docs Using Keyboard: The Ultimate Guide

Are you tired of manually highlighting text on Google Docs? Do you want to find a quicker and more efficient way to highlight important information in your documents? Look no further! In this comprehensive guide, we will show you how to highlight on Google Docs using only your keyboard.

Why Use Keyboard Shortcuts?

Keyboard shortcuts are a game-changer when it comes to productivity. They allow you to perform tasks with just a few key combinations, saving you valuable time and effort. By mastering keyboard shortcuts, you can become a Google Docs power user and breeze through your work.

Setting Up a Shortcut to Highlight Text

If you find yourself frequently highlighting text in your Google Docs, setting up a shortcut can be a real time-saver. With just a few simple steps, you can create a custom shortcut that will make highlighting a breeze.

Step 1: Accessing the Google Docs Keyboard Shortcut Menu

To get started, open a Google Docs document and click on the 'Tools' menu at the top. From the drop-down menu, select 'Preferences' and then 'Keyboard shortcuts'.

Step 2: Creating a Custom Shortcut

In the Keyboard shortcuts menu, click on the 'Customize' button located at the bottom right corner. A pop-up window will appear, allowing you to create your own custom shortcuts.

Step 3: Assigning a Shortcut to the Highlight Text Function

In the pop-up window, scroll down until you find the 'Text' section. Look for the 'Highlight' function and click on the empty box next to it. Press the keys you want to use as your shortcut. Make sure to choose a combination that is easy to remember and doesn't conflict with any existing shortcuts.

Step 4: Saving Your Custom Shortcut

After assigning your shortcut, click on the 'OK' button to save your changes. You can now start using your custom shortcut to highlight text in Google Docs.

Highlighting Text Using Your Custom Shortcut

Now that you've set up your custom shortcut, let's put it to use. Here's how to highlight text using your keyboard:

Step 1: Select the Text

Using your keyboard, navigate to the text you want to highlight. Press and hold the 'Shift' key, then use the arrow keys to select the desired text. The selected text will be highlighted as you move your cursor.

Step 2: Activate the Shortcut

Once you've selected the text, press the keys you assigned as your custom shortcut. The selected text will now be highlighted.

Step 3: Modify the Highlighted Text

If you want to change the color or style of the highlighted text, simply use the 'Text Color' and 'Text Background Color' options in the toolbar. You can choose from a variety of colors and even apply formatting such as bold or italic.

Additional Tips and Tricks

Now that you know how to highlight text using your keyboard, here are a few additional tips and tricks to enhance your Google Docs experience:

Use Multiple Highlight Colors: You can highlight different sections of your document with different colors. This can help you organize information or emphasize specific points.
Remove Highlighting: To remove highlighting from a specific section of text, simply select the highlighted text and press the 'Remove Formatting' button in the toolbar.
Highlighting Shortcuts for Mac Users: If you are using a Mac, you can use the 'Control' key instead of the 'Shift' key to select text. The rest of the shortcut process remains the same.

The Benefits of Keyboard-Based Highlighting

Using keyboard shortcuts to highlight text in Google Docs offers several benefits:

Increased Efficiency: With keyboard shortcuts, you can highlight text in a matter of seconds, saving you valuable time and energy.
Better Workflow: By eliminating the need to switch between the keyboard and mouse, keyboard-based highlighting allows for a smoother workflow.
Accessibility: Keyboard shortcuts make it easier for individuals with mobility issues or disabilities to navigate and interact with Google Docs.

Conclusion

Mastering keyboard shortcuts is essential for anyone looking to optimize their Google Docs experience. By setting up a custom shortcut to highlight text, you can significantly improve your productivity and streamline your workflow. Give it a try today and see the difference it makes!