How To Transfer Ownership of A Google Doc To A Different Organization

Disclaimer: This content is provided for informational purposes only and does not intend to substitute financial, educational, health, nutritional, medical, legal, etc advice provided by a professional.

Transferring ownership of a Google Doc from one organization to another can be a daunting task, but with the right steps and tools, it can be done smoothly and efficiently. In this blog post, we will guide you through the process of transferring ownership of a Google Doc to a different organization. Whether you are an educator, a professional in a formal setting, or a millennial working in a modern workplace, this guide will provide you with the necessary information to successfully transfer ownership.

What Google Says

According to Google, the best way to transfer ownership of a Google Doc is by using Shared Drives. Shared Drives allow you to transfer ownership of any Drive Files from an outside domain to yours. This is particularly useful when you are working with a team of IT heroes under multiple domains and someone decides to leave the project. By following the steps outlined by Google, you can easily transfer ownership of the Google Doc.

Step 1: Set Up Shared Drives

The first step in transferring ownership is to set up Shared Drives. Shared Drives provide a secure and centralized location for teams to store, search, and access files. To set up Shared Drives, follow these steps:

  • Go to Google Drive
  • Click on 'Shared Drives' in the sidebar
  • Click on 'New' to create a new Shared Drive
  • Enter a name for the Shared Drive and click 'Create'

Step 2: Loop in Previous & Desired Owners

Once you have set up Shared Drives, the next step is to loop in the previous and desired owners. This ensures that both parties are aware of the ownership transfer and can collaborate to make the transition smooth. Here's how you can loop in the previous and desired owners:

  1. Open the Google Doc that you want to transfer ownership of
  2. Click on the 'Share' button in the top right corner
  3. Add the email addresses of both the previous and desired owners
  4. Set their permissions to 'Manager' or 'Content Manager'
  5. Click 'Send' to notify them of the ownership transfer

Step 3: Neutralize Ownership in Shared Drive

After looping in the previous and desired owners, the next step is to neutralize ownership in the Shared Drive. This ensures that the previous owner no longer has complete control over the Google Doc. To neutralize ownership, follow these steps:

  • Go to the Shared Drive that contains the Google Doc
  • Click on the Google Doc to open it
  • Click on the 'Share' button in the top right corner
  • Remove the previous owner from the list of collaborators
  • Click 'Save' to apply the changes

Step 4: Assign New Ownership

The final step is to assign new ownership of the Google Doc to the desired owner. This ensures that the desired owner has full control and responsibility over the Google Doc. To assign new ownership, follow these steps:

  1. Go to the Shared Drive that contains the Google Doc
  2. Click on the Google Doc to open it
  3. Click on the 'Share' button in the top right corner
  4. Add the email address of the desired owner
  5. Set their permissions to 'Manager' or 'Content Manager'
  6. Click 'Send' to notify them of the new ownership

Final Takeaways

Transferring ownership of a Google Doc to a different organization may seem complex, but with the right steps and tools, it can be done seamlessly. By following the process outlined in this blog post, you can confidently transfer ownership and ensure a smooth transition for all parties involved. Whether you are an educator, a professional in a formal setting, or a millennial working in a modern workplace, these steps will guide you toward successfully transferring ownership of a Google Doc.

Disclaimer: This content is provided for informational purposes only and does not intend to substitute financial, educational, health, nutritional, medical, legal, etc advice provided by a professional.